Secure print refers to printing processes that comply to a certain privacy standard to prevent unauthorised access to printed information. The term is used to describe both networks and hardware systems.
Fundamentally, secure printing tools and software handle issues like access levels and the need to limit printing access based on who is using the machine. For example, a secure print solution might feature PIN number verification or other security safeguards.
This preserves the privacy of the document by ensuring that the person who has print access and is expected to perform the print job in question is present to take up the task.
Secure print software is created to meet the requirements of today's technology environment. It can comply with requirements such as Canada's Personal Information Protection and Electronic Documents Act (PIPEDA), which controls how personal data and information are kept, processed, and disseminated. Secure printing may also be customised to meet the needs of a given business.
Experts classify print security as an unique category inside a bigger security system. It is also critical to distinguish between various secure print methods.
When you send a printing job to a printer, it prints immediately and remains in the tray until it is picked up. As a result, personally identifiable information may circulate across your workplace.
This poses a significant risk to information security. Employees may be required to recreate occupations that have vanished, raising costs and risk.
One sort of secured print is referred to as "locked print." Documents will not print unless the user who is authorised to print first releases them. The print job may only be authorised from the actual device by the proper user.
Follow Me Print
Another common sort of secure printing is "follow me print." Follow me printing has gained in popularity in recent years. Because of their ease and security, follow me print solutions have grown in popularity in a variety of print settings.
On the surface, follow me printing looks to be quite similar to locked printing. Follow me print additionally necessitates designated user authentication, which implies that only the person authorised to do a certain print job may do so. The user must be physically present at the machine to do so.
Users can also release print jobs from other devices linked to their account using the Follow me print feature. This safeguards privacy while lowering waste and boosting flexibility.
Follow me print also provides delegated printing and personal printing. Delegated printing allows users to delegate print job authentication to another user. This increases productivity while maintaining the same degree of safety and privacy.
Please bear with me. Printing is also more personal. For each user, the printer's digital element is distributed throughout a network of linked print machines. In this method, users will be allowed to manage private information.
Lock Down Your Documents with Secure Print
In general, secure printing is an essential component of any printing infrastructure. There are various possible flaws in a printing system that are not safeguarded by secure print.
Many companies are indifferent about the risks posed by unsecured printers. Employee misbehaviour and lost or stolen physical papers are only the beginning of the problem.
Unsecured printers might jeopardise the security of your network. Unsecured network printers and multifunction devices can cause network breaches, data theft, and other issues.
Both the follow me print and the locked print provide high levels of security. While they are only two components of a potential secure print solution, they provide a major contribution to a more secure printing system.